Accounts of people long gone
We tie every departure to removing the licence. A student job wraps up, a fixed-term contract ends, but the licence and mailbox live on. The cost keeps ticking, and an orphaned account is an open invitation to attackers.
Area 17 · Software and training
Software and licensing
Say you run an accountancy practice in Ljubljana with eighteen staff. Everyone is on the same Microsoft 365 plan, although half of them only ever work in a browser. You pay for Adobe Acrobat Pro eighteen times over, yet just three people sign PDFs. Client files travel through OneDrive and Dropbox at once, two colleagues keep personal subscriptions to a note-taking app, and a student who left in spring is still being billed for. Nobody did anything wrong; it simply piled up. With you, we look at who genuinely uses what, then propose what stays, what shrinks and what goes. You purchase the licences in the company's name, from the vendor or your usual supplier, and we assign, configure and check them regularly, all remotely. We do not resell licences and receive no commission.
2
services in this area
0%
commission, because we resell nothing
1 list
all subscriptions with costs and renewal dates
Remote
assignment, set-up and regular review
A service for developers and one for sysadmins
People who write code need a repository, a pipeline and a safe home for keys. People who keep laptops and servers alive need an inventory, monitoring and a ticket queue. Whichever you pick, we glance over your Microsoft 365 licences along the way, since something surplus nearly always turns up there.
Tools for developers
For small in-house teams and for businesses whose code is written by freelancers. GitHub or GitLab owned by the company, automated builds and releases, a secrets manager, a check of open source licences and plain rules for AI assistants. If a customer wants the code hosted inside the EU, we find a fitting option.
Tools for IT teams
For IT departments of one to three people. A self-refreshing equipment register, laptop and tablet management through Intune, a ticket system, monitoring of key services and a shared password manager. The asset register also gives you a solid footing for ISO 27001 and NIS2 preparation.
Five reasons your software bill is too high
A licence review is one of the rare IT projects that leaves every system untouched, yet the saving shows on the very next invoice. We find the same patterns in a dental surgery as in a metal workshop or an online store.
The top tier for everybody
The work decides the plan, not the job title. At a clinic, the receptionist lives in the calendar and inbox, while the doctor needs encrypted document exchange. We choose Basic, Standard or Premium separately for each group.
Two tools doing one job
We keep one and retire the other. Teams alongside Zoom, OneDrive alongside Dropbox, two e-signature services. Each brings its own fee, its own card and one more place for a document to go missing.
Free trials that turn into bills
New subscriptions come through a single door. A free trial quietly becomes a paid plan on someone's card after fourteen days. We agree a simple approval step for new tools and maintain a renewals calendar.
Software with no valid licence
We put the licence right or find a legitimate alternative. An old copy of a drawing program someone brought from home looks cheap until the day the vendor's audit letter lands.
In Microsoft 365, timing a change matters as much as the number of seats. On annual-commitment subscriptions, the user count can generally be reduced only for a short spell after purchase or at renewal. A hotel at Bled that adds fifteen annual seats in May for seasonal staff will still be paying for them in winter, long after those people have left. Where headcount swings with the season, keeping part of the licences on monthly terms often makes sense. We track the renewal date of each subscription individually and re-check the terms with the vendor or your supplier every time, as they change now and then.
A licence review in four steps
We work in the Microsoft 365 admin centre and in other vendors' portals with permissions you grant and later revoke. Staff carry on as normal and notice nothing.
01
Exports and statements
We export assigned licences and usage data from the portals, then go through card statements and invoices to catch subscriptions nobody ever told IT about.
02
User profiles
Staff are sorted into a few groups by how they work, with a plan suggested for each. We are upfront about what a smaller plan removes, such as device management or mailbox archiving.
03
Ordering and cut-over
You place the order from a list we draw up. The switch is lined up with the renewal date so nobody is locked out and nothing is paid for twice.
04
Quarterly check-in
Starters and leavers are handled as they happen, and every three months you receive a brief summary covering seat numbers, spend, changes and upcoming renewals.
Frequently asked questions
No. Apply is not a software reseller or distributor, so we do not offer special pricing either. You buy licences yourself, in the company's name, with your own means of payment. Our job is to tell you what you need, in what quantity and which edition, and to configure it properly. You pay only for our time, €50 per hour plus VAT or a fixed price from the quote, which means we have no reason to sell you more than you need.
Both are mature. Microsoft 365 tends to suit teams that spend their day in Excel and Word, rely on software that hooks into Outlook, or want to manage devices with Intune. Google Workspace is simpler for teams that live in the browser. Moving between the two is perfectly doable but not free, so we only suggest it when there is a clear reason.
Many subscriptions are billed from other countries, so we make sure invoices are addressed to the company rather than a private individual and kept together. For each subscription the list records the issuer and the payment method. How to book these invoices and treat the VAT is for your accountant to decide.
Do not rush to sign or send data. First we compile your own comparison of installed and purchased software from the device inventory and proof of purchase, so you understand where you stand. For each shortfall we show what topping up would cost and whether a cheaper legitimate route exists. Contractual and legal aspects of the audit are best reviewed with your lawyer.
No. We neither sell nor deliver hardware, and we do not install anything on site. Buy equipment from your own supplier. What we can do is write the technical requirements in advance so that a new machine enrols in Intune by itself on first start-up and receives the right software. A colleague unpacks it and signs in, and the rest is done remotely.
Possibly. The Slovene Enterprise Fund (SPS) and digitalisation vouchers have at times covered digital tools, but the rules change. Apply is not an authorised consultant for these schemes and makes no promise that you will receive support. We can, however, prepare an overview of needs and costs for you to use in your own application.
Related areas
Let us count your licences
Send a list of the software you pay for or sum up the situation in a few lines. We will propose suitable plans, work out the annual cost and point out what can be dropped.
When we work
Weekdays 9:00-17:00 CET, answers the same or next working day
Weekdays 9:00-17:00 CET, answers the same or next working day
Calls
Video meetings, Teams and Meet both welcome
Video meetings, Teams and Meet both welcome
Enquiry received
An engineer will write back no later than the following working day. Faults that leave your staff unable to work are always looked at first.
- Questions first. If something is missing before we can estimate, we email you or set up a brief video chat.
- A written quote. It spells out the work, a euro figure excluding VAT and a sensible start date. No fine print, no surprise line items down the road.
- You choose. It lands in your mailbox. Read it at your own pace, query anything that seems vague, and only then make up your mind.